NATURE OF WORK

This is specialized technical work in capturing, checking, correcting, and maintaining the accuracy of data reports in the receipt, storage, retention, retrieval and disposition of records in a large, high volume records center.

Work involves the processing of permanent, long term, short term, and vital records in all media forms, including the scanning or filming of records and management of records in a digital format. Work also involves heavy manual lifting. Work requires the use of initiative and judgment in cooperating with all county agencies to provide a complete and efficient method of information management, retention, and retrieval requirements. Work is reviewed for task completion, compliance with Records Center procedures, and the efficient operation of the Records Center.

ILLUSTRATIVE TASKS

Retrieves requested boxes, or files and documents for all county agencies; performs look-ups in the computer database to get box locators; generates routing slips from the database to a printer; performs retrieval scanning procedures using a bar code scanner.

Receives retrieval requests for records by mail and facsimile; screens requests to insure that information and confidential files are released only to authorized persons.

Through the operation of a computer keyboard, converts input data from source documents to electronic format.

Receives and checks boxes against transmittal lists to insure completeness, accuracy, and compliance with regulations; notifies supervisor of missing records; enters data from transmittals into computer database; produces audit reports to insure database accuracy; files source documents.

Through the operation of a microfilm camera, computer keyboard, and/or document scanner, scans, checks image quality, and indexes digital images of archived records.

Assists in systematic records destruction in accordance with authorized retention schedules.

Produces bar code labels, applies appropriate labels on boxes, and scans boxes to available locators.

Maintains cleanliness of work areas.

Performs related work as required.

KNOWLEDGE, ABILITIES AND SKILLS

Some knowledge of media storage requirements.

Some knowledge of the operation of data entry keyboards and bar code scanners.

Some knowledge of the operation of document scanners and internet browsers.

Some knowledge of methods, equipment and procedures used in the recording and control of data.

Ability to understand, communicate, and follow written and oral instructions.

Ability to make computations, maintain records and documentation, and prepare reports.

Ability to operate electric scissor lifts, electric pallet jacks, and hand trucks.

Ability to perform heavy manual work in lifting and moving record boxes.

Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation or sexual orientation.

REQUIRED EXPERIENCE AND TRAINING

Graduation from high school; six (6) months experience in records storage methods or clerical work, and in the operation of data entry keyboard and bar code scanning equipment; or any equivalent combination of relevant training and experience.

GENERAL INFORMATION

Bargaining Unit: White Collar

FLSA Status: Non-exempt

Code of Ethics Certification: No

Work Locations: County Records

Class Spec. Estab./Revised: E1/91 R03/04