NATURE OF WORK

This is specialized secretarial and clerical work in the performance of medical transcription for professional medical personnel.
 
Work involves composing reports, case records, minutes, and correspondence from the dictation of professional medical personnel.
 
Work requires knowledge of medical terms and the ability to recognize basic medical policy and procedures encountered in interpretation and composition. Independent judgment is exercised in planning, initiating and carrying to completion transcription tasks. General supervision is provided by review of completed work for accuracy of form and content as well as efficiency with which transcription is completed.

ILLUSTRATIVE TASKS

Transcribes medical reports, minutes, correspondence and case histories from a dictaphone and tape recording.
 
Maintains records of transcription work flow; follows prescribed office priorities in work to be completed.
 
Researches medical files for documents or reports which corroborate transcription; coordinates the assemblage of substantiating documents for transcription.
 
Prepares and completes legal medical documentation.
 
May act as a secretary for a physician or group of medical professionals; may assist other clerical staff in file maintenance and screening phone calls; may explain office procedures or policy.
 
Performs other related work as required.

 

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of medical secretarial practices and procedures and medical terminology. 
 
Knowledge of the specific governmental operation to which assigned including its policies, procedures, organization, confidentiality requirements, work flow and recordkeeping.
 
Knowledge of secretarial procedures, including correspondence, forms and report preparation, medical filing systems, and office machine operation.
 
Ability to take and transcribe dictation at a high rate of speed and accuracy and to transcribe hand written forms into typed documents.
 
Ability to organize and track medicolegal reports received from the professional staff in both written and electronic formats.
 
Ability to operate personal computer, scanners, and word processing/spreadsheet software.
 
Ability to search for and compile data from files and other sources applicable to the topic of concern and upload them into a secure database
 
Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Ethics and Conflict of Interest policies.

Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, gender, national origin, age, marital status, political affiliation, familial status, disability, sexual orientation, pregnancy, or gender identity and expression.

 

REQUIRED TRAINING AND EXPERIENCE

Graduation from high school supplemented by coursework in typing and medical transcription; two (2) years of experience in medical secretarial and clerical work, or any equivalent combination of relevant training and experience.

 

GENERAL INFORMATION

Bargaining Unit:                   White Collar

FLSA Status:                       Non-exempt

Code of Ethics Certification:      No

Class Spec. Estab./Revised:        E02/81; R01/91;

R12/05 R 5/10