Below are examples of the index files
Files will be present for each day. On days that there is no activity, the file size will be 0 (zero). Each file will be available on the download site for 7 days. The data is in pipe (|) delimited format. Trailing spaces are trimmed from character data. Leading zeros are trimmed from numeric data. Blank fields are null (||-two sequential pipes).
CFN Files
MM-DD-YYcfn.txt and MM-DD-YYcfn-rec.txt are the CFN files and will contain one record per CFN (Clerk's File Number).
Example of a CFN record:
103523019|11/26/2003|091651|WD|206000.00|36494|876|O|PINEHURST 5-13 B LOT 1 LESS W 60,4 LESS W 60 BLK 2|8236010130|C|
This file contains the following:
Field Name |
Description/Comments |
Clerk's File Number |
Up to 9 positions. Always present |
Record Date |
MM/DD/YYYY Always present |
Record Time |
HHMMSS Always present |
Document Type Code |
Up to 10 positions. Always present. |
Consideration Amount |
Monetary value (ex. 999.99) up to 19 positions. Records with no Consideration Amount will contain 0.00 |
Book Number |
Book Number, up to six positions. Always present. |
Page Number |
Page Number within a book, up to four positions. Always present. |
Book Type |
Type of Book, (ex. O = Official Records Book, P = Plat Book, M = Map Book) one position. Always present. |
Legal Description |
Up to 255 positions. May be present. |
Parcel ID |
12 positions. May be present. |
Re-record Flag |
C=Corrected Document, R=Re-recorded Document, one position. May be present. |
Name files
MM-DD-YYnme.txt and MM-DD-YYnme-rec.txt are the Name files and will contain one record per name indexed to a document. There can be multiple name records per new recording.
Examples of a Name record:
103524378|PALM VACATION GROUP|D|1|
103524378|SMITH,DONALD L|R|1|
103524378|SMITH,MICHELINA|R|2|
This file contains the following:
Field Name |
Description/Comments |
Clerk's File Number |
Up to 9 positions. Always present |
Party Name |
Up to 60 positions. Always present. |
Party Type |
"D" indicates direct (from) party "R" indicates reverse (to) party. One position. Always present |
Name Sequence |
Numeric, designates order in which name was indexed within a party type classification of a document. Always present</TD< TR> |
Link File
MM-DD-YYlnk.txt is the Link file and will contain one record per link indexed to a document. It is used to link new recordings to prior related records (e.g., Satisfaction of Mortgage to the original Mortgage). There can be multiple link records per new recording.
Example of a Link record:
100000002|26000|102|O|SM|96416592|25304|988|O|M|
This file contains the following:
Field Name |
Description/Comments |
Clerk's File Number |
Up to 9 positions. Always present |
Book Number |
Book Number, up to six positions. Always present. |
Page Number |
Page Number within a book, up to four positions. Always present. |
Book Type |
Type of Book, (ex. O = Official Records Book, P = Plat Book, M = Map Book) one position. Always present. |
Document Type Code |
Up to 10 positions. Always present. |
Prior Clerk's File Number |
Up to 9 positions. Always present |
Prior Book Number |
Book Number, up to six positions. Always present. |
Prior Page Number |
Page Number within a book, up to four positions. Always present. |
Prior Book Type |
Type of Book, (ex. O = Official Records Book, P = Plat Book, M = Map Book) one position. Always present. |
Prior Document Type Code |
Up to 10 positions. Always present. |